Referral Program Terms

DEFINITIONS:

Whenever the following terms are used in the Regulations, they have the following meanings:

ORGANIZER OF THE PROGRAM – Ebis Sp. z o.o. with its registered office in Krakow at 25 Armii Krajowej Street, entered into the Register of Entrepreneurs of the National Court Register under KRS number: 0000459760, NIP: 6762464669

REFERRAL PROGRAM – means the program implemented by the Organizer, under which the Candidates’ recommendations provided by the Recommending Persons are collected on the terms contained in these Regulations.

CANDIDATE – A person who has been indicated by the Referring Person as a potential Candidate for an Employee of the Organizer of the Program

RECOMMENDATION – Recommendation of a given Candidate for a vacant position announced by the Organizer, whereby the Candidate must meet the requirements specified in the announcement

RECOMMENDING PERSON – A natural person with full legal capacity, who is not an Employee / Associate of the Program Organizer

EMPLOYEE/CO-WORKER – A person performing work or providing services to the Program Organizer

PROGRAM PARTICIPANT – A referrer who participates in the Program

POSITION – Vacancy for which the Organizer has published an announcement on the Organizer’s website about the opening of recruitment regarding this vacancy

PRIZE – a cash prize, awarded to the Referring Person by the Organizer of the Program for the Candidate’s recommendation, after meeting the conditions of the Regulations, in the amount specified therein

REGULATIONS – These terms and conditions of the paid Referral Program

GENERAL PRINCIPLES

§ 1

1. The Regulations define the conditions of participation and the rules of organization by the Organizer of the External Referral Program.

2. Any natural person with full legal capacity, who is not an Employee or Associate of the Organizer of the Program, may participate in the Referral Program.

3. The program lasts from 01.08.2022 until further notice. The Organizer reserves the right to terminate the Program, which will be announced on the website.

4. The programme shall be organised in the Republic of Poland.

5. Participation in the Referral Program is voluntary.

6. All applications sent before the end of the Program will be considered by the Organizer.

CONDITIONS OF PARTICIPATION

§ 2

1. As a Referring Person, a natural person with full legal capacity who is at least 18 years old on the date of submitting the application may participate in the Program. The Referring Person may not be an employee or associate of the Organizer.

2. Referrals to candidates may be made by completing the form at:
submit your candidate » EBIS (ebisgroup.com)

3. The order must contain the Candidate’s CV together with consent to the processing of personal data in order to participate in current and future recruitments. Alternatively, the referral may also contain a link to the Candidate’s professional profile on LinkedIn.

4. The Referrer may not recommend himself/herself.

5. The Referring Person may participate in the Referral Program regardless of whether he or she took part in the recruitment process conducted by the Organizer.

6. Vacancy notices covered by the Referral Program will be published on the Organizer’s website in the “Career” tab.

7. In order to effectively execute the Command, you should:

a) in the application form, indicate the following data of the Referring Person: name, surname, contact phone, e-mail address,

b) in the application form, indicate the following data of the Candidate: name, surname, contact phone, e-mail address,

c) attach the Candidate’s CV together with consent to the processing of personal data (Annex No. 1 of the Regulations),

d) accept these Regulations,

e) declare in the application form the Candidate’s consent to the disclosure of his personal data by the Recommending Person (Annex No. 2 of the Regulations),

f) consent in the application form to the processing of personal data by the Recommending Person (Annex No. 3 of the Regulations).

8. After receiving the application, the Organizer will verify its compliance with the requirements indicated in the announcement published by the Organizer. whose professional profile of the Candidate complies with the requirements specified in the advertisement,

9. In the absence of consent, which constitutes Annex 1 to these Regulations, the Candidate will be obliged to give it within 14 days of the request. Otherwise, the Candidacy will not be able to be considered.

10. The Referrer bears full responsibility for providing false data.

11. In the case of referral of the same Candidate by several people, the order of applications is decisive and it is assumed that the Candidate has been recommended once.

12. The number of Candidates recommended by one Recommending Person is unlimited.

PAYOUT CONDITIONS AND PRIZES

§ 3

1. Prizes for the referral financed are paid from the Organizer’s own funds.

2. The Referrer shall have the right to receive a reward during the Programme when:

a) meets all the conditions of participation specified in § 2 of the Regulations,

b) the Candidate has not submitted his/her CV to the Organizer within the last 30 days before submitting his/her data by the Recommending Person,

c) The Candidate is not a current Employee/Associate of the Organizer,

d) The Candidate did not take part in the recruitment process conducted by the Organizer or on his behalf in the last 12 months before the order was made,

e) The Organizer will sign a contract with the Candidate and the Candidate will work or provide services to the Organizer by:

– at least 3 months – in the case of the Junior position,

– at least 6 months – in the case of the Regular position,

– at least 9 months – in the case of the Senior position.

3. The Organizer of the Program reserves the right to refuse to conclude a contract with the Candidate without giving a reason.

4. The instruction given by the Referring Person is valid for a period of 6 months from the date of the Candidate’s application. After the expiry of the term of validity of the Instruction referred to in the previous sentence, in the case of establishing cooperation or employment of the Candidate by the Organizer, the Reward referred to in §4 will not be awarded to the Recommending Person.

5. The Referring Person will be notified within 21 days of submitting the Recommendation about its acceptance by the Organizer.

6. The Prize is paid only if the Organizer hires the Candidate to whom the Recommendation relates.

REWARD

§ 4

1. The Referring Person will be notified by the Organizer by e-mail and telephone:

a) within 21 days from the date of submitting the Order, that the Organizer expresses its willingness to cooperate or employ the Candidate, and thus that the Recommendation has been qualified for the Program,

b) within 30 days from the fulfillment of the last of the conditions referred to in these Regulations, i.e. the award of the prize, whereby this prize will be paid after the last of the conditions set out in § 3 point 2 of these Regulations is met.

2. The prize will be paid within 14 days of providing the Organizer with the data necessary to make a bank transfer and personal data necessary to prepare the PIT-11 tax return.

3. The amount of the prize depends on the experience of the Candidate who has been referred to the Program:

a) Up to 2 years of professional experience – PLN 1500 gross

b) From 2 to 4 years of professional experience – PLN 3000 gross

c) Over 4 years of professional experience – PLN 5000 gross

4. The awards apply only to technical positions, i.e. BI Consultant/Developer and ETL Engineer.

PERSONAL DATA

§ 5

1. The administrator of your personal data is Ebis Sp. z o.o. with its registered office in Krakow at 25 Armii Krajowej Street, entered into the Register of Entrepreneurs of the National Court Register under KRS number: 0000459760, NIP: 6762464669.

2. The Controller shall ensure the processing of personal data within the Administrator’s organisation in a manner consistent with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (“GDPR”), as well as relevant national provisions on the protection of personal data and taking into account the guidelines of authorised authorities.

3. In all matters regarding the processing of your personal data and the exercise of your rights related to data processing, you can contact the Administrator by:
recruitment@ebisgroup.com

4. Your personal data indicated in §2 section 7 letter a above will be processed for the purposes indicated in the consent clause, i.e. in order to participate in the Referral Program, inform about the acceptance of the Recommendation, about the award of the prize – by e-mail or telephone, as well as to prepare documentation related to the settlement of income tax on the received prize.

5. Your personal data is processed on the basis of your consent, i.e. in accordance with Article 6(1)(a) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27.04.2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).

6. You have the right to withdraw your consent at any time. Withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal. However, withdrawal of consent will result in withdrawal from the Referral Program.

7. Your personal data will be processed for the duration of the Recommendation, and in the case of payment of the Prize – for the period until the end of the calendar year in which 5 years expire from the date of settlement of the tax on the Reward.

8. The recipients of your personal data will be entities providing services to the Administrator, related to the employment of persons, as well as entities that cooperate with the Administrator in the scope of services provided by the Administrator, under which the Administrator is looking for new candidates to participate in the process of providing these services. The recipient of personal data will also be the us competent for the Person Recommending the Service.

9. Your personal data will not be transferred outside the European Economic Area.

10. Providing personal data is voluntary, but necessary to Participate in the Referral Program.

11. Based on the processed personal data, the Organizer will not make decisions in an automated manner, and the processed data will not be used for profiling.

12. You have the right to request from the administrator access to your personal data, rectification, deletion or limitation of processing, as well as the right to object to the processing.

FINAL PROVISIONS

§ 6

1. Participation in the Program is tantamount to acceptance by the Referring Person of these Regulations.

2. The Organizer of the Program reserves the right to change the content of these Regulations at any time. Amendments to the Regulations will be announced on the Organizer’s website.

3. In the event of a change in the Regulations during the Duration of the Program, the Participant has the right to resign from participation in the Program.

4. The Organizer’s liability is limited to the amount specified in § 4 point 3 and does not include lost profits.

5. The Organizer of the Referral Program may temporarily suspend the implementation of the Program or at any time decide to terminate the Program, informing its Participants through the information posted on the Organizer’s website.

6. Any doubts of interpretation as to the provisions of the Regulations shall be resolved by the Organizer.

7. In matters not covered by the Regulations, the decision belongs to the Organizer.

ANNEXES TO THE REGULATIONS

Appendix No. 1 – clause to the Candidate’s CV

I agree to the processing of personal data provided by me in the application documents by Ebis Sp. z o.o. with its registered office in Krakow, 25 Armii Krajowej Street, for the purpose of recruitment for the position (please enter the name of the position).

Appendix No. 2 – Statement of the Referring Person on having the Candidate’s consent to the processing of his personal data

I declare that I have obtained from the Candidate whom I recommend as part of the Paid Referral Program Ebis sp. z o. for permission to provide Ebis Sp. z o.o. with its registered office in Krakow (Armii Krajowej 25, 30-150 Kraków) NIP 6762464669, REGON 122843907, entered into the register of entrepreneurs of the District Court in Krakow by krs number: 0000459760, his personal data and their processing by Ebis Sp. z o.o. for the purposes of my joining the Paid Referral Program Ebis Sp. z o. o. and implementing the provisions of the Regulations of the Paid Referral Program Ebis Sp. z o.o., in accordance with the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation) and the provisions of the Regulations of the Paid Referral Program Ebis Sp. z o.o.

Appendix No. 3 – Consent to the processing of personal data of the Referring Person

I agree to the processing of personal data provided by me in the application documents by Ebis Sp. z o.o. with its registered office in Krakow, Armii Krajowej 25 Street, for the purposes of joining the paid Ebis Sp. z o.o. Referral Program, in order to participate in the Referral Program, inform about the acceptance of the Recommendation, award the prize by e-mail or telephone, in order to participate in the Referral Program, inform about the acceptance of the Recommendation, award the prize by e-mail or telephone, as well as to prepare documentation related to the settlement of income tax on the prize received.